Login/Start/Logout

As a User, I am able to access the GovReady URL

The GovReady URL can be entered into your browser’s address bar. If the URL is correct and the system is running, GovReady’s login page should be visible. If the login page does not appear, check to make sure that the URL is correct.

As a User, I am able to login to the GovReady application

A User can login to GovReady software by navigating to the “Sign in” flag on the right side of the screen. Enter the Username and Password and click the “Sign in” button to login to the application.

Sign In Page

Sign In Page

What do I see when I login?

Once logged in, the User will be brought to the main “Projects” page. If this is the first time a User signs on, there should be no active projects. The User’s username should be visible at the top right of the screen and match the User’s login name.

Projects Page

Projects Page

If unable to login, what do I do?

If a User inputs incorrect login credentials, the User will not proceed to the “Projects” page and will display an error banner.

Error Banner, Sign In

Error Banner, Sign In

Check the User’s credentials and try again. If the User has not yet created an account, navigate to the “Register” flag to create a GovReady account. The User will need to input a valid email address, an original username, a password, and a personal portfolio. The personal portfolio allows for Users to store assessments linked to a username.

Register on Sign In Page

Register on Sign In Page

If the User needs to reset their password, click on the link titled “Forgot Password?” and enter the User’s email to receive and email with a link to reset the User’s password. [NEED SIGN IN]

How to Invite Users to Questionnaire?

To invite others Users to a Questionnaire, the User must navigate to the specific Questionnaire that the User wishes to invite other Users access. The User may either create a new Project or select from the Project screen an already created Project.

Once in the desired Project, the User should navigate to the grey “Invite” button located on the right side of the screen.

Once in the desired Project, the User should navigate to the grey “Invite” button located on the right side of the screen.

Once clicked, a window will appear on the Project screen that allows the User to invite a colleague to join the project’s team. The User is able to select the recipient of the invitation by choosing from the drop down menu. The drop down menu will list all other Users associated with the system who have an account within the User’s organization. If the User wishes to invite a colleague to join the project’s team from outside, the User should select the option “Invite someone new by email…” from the dropdown menu. Once selected, the menu will switch to “Invite by Email” where the User can enter the email address of the colleague outside of the project. The User is able to include a message about why the User is sending the invitation. The User can enter a message within the text below the drop down menu.

Invitation Screen

Invitation Screen

Once the desired recipient user (or their email if User selected “Invite someone new by email…”) is selected from the drop down menu and the invitation message is complete, the User can send the invitation by clicking on the green “Invite” button. Once submitted, the invitation window will close.

How to Start a Discussion?

Discussions in GovReady are linked to specific questions within Questionnaires. To start a discussion in GovReady, navigate to a question by entering a module within a Project. Below a question there is a “Discuss” button, the User clicks the button to enable the commenting functionality. Users can add and format text, attach a file, and tag other users in their comments by typing “@username”.

Comment Example

Comment Example

How to Sign out?

To sign out of the GovReady application, navigate to the top right portion of the screen. To the right of the username, click the small downward facing arrow. From the drop down menu, select the “Log Out” option to sign out.

Sign Out Drop Down Menu

Sign Out Drop Down Menu

Questionnaire

A questionnaire, also known as an assessment, is one of the core building blocks of GovReady software. Questionnaires allow users to answer questions and store those answers to be used in other parts of a system’s project. Once a User is within an active project, the User can switch between modules (which are collections of questions) in order to complete a questionnaire.

How to start a Module?

To start a module, simply click on the module’s white box. If a module has not been started, the grey box in the module will show “Start section”. The green bar within the module’s white box will show the progress of the module’s completion. If a module is complete, the grey box in the module will show “Finished”.

Modules

Modules

How to View an Artifact?

Artifacts are the final deliverables that are generated at the conclusion of modules and assessments. To see a module’s artifact, click on the “…and we’re done” text at the bottom of the module’s taskbar.

Module Task Bar

Module Task Bar

Once clicked, the User will be directed to the final page in that module’s assessment. There the module’s artifact will be visible beneath the module’s answer summary.

End of Module

End of Module

How to Download an Artifact?

To download an Artifact, click on the downward facing arrow icon on the top right of the artifact window. This action will open the Download Document window; select the desired download format and click on the red “Download” button.

Download Window

Download Window

How to Edit existing Answers?

To edit existing answers, simply navigate to a previously answered questions and change the answered content. Once altered, click on the green “Next >>” icon to lock in any edits.

How to Navigate between Questions?

To navigate between questions, a User has several options. A User can click on the green “Next >>” icon to move to the next question in the module’s sequence. A User can manually click on questions in the module task bar on the right of the screen. In generated documents, answers that come from questions a User answered can be navigated to by clicking on the answer in the on-screen artifact and clicking on the name of the question found in the pop-op box.

Artifact Navigation

Artifact Navigation

How to Save Existing Work?

Any edited questions or answers are saved automatically once a User clicks on the green “Next >>” icon.

Can I Add, Edit, Delete Questions?

If a User has the “Project Owner” permissions, a User can add, edit, and delete questions. In application, adding, editing, and deleting questions is managed through the authoring window which can be opened by clicking on the pencil shaped icon on the top right hand corner of the screen. To learn more about authoring original content, consult our Content Authoring Guide.

Authoring Tool, icon

Authoring Tool, icon

The Authoring Tool

The Authoring Tool

Can I Review Questions?

Users can review the answers to questions by clicking on the “…and we’re done” text at the bottom of the module’s taskbar. The answers to all questions from that module will be displayed under the “Your Answers” window.

Can I Freeze/Lock a Questionnaire?

Currently, there is not a means to Freeze/Lock a questionnaire. However, there are permissions in place that can be set by the project owner that can prevent certain users from editing, changing, or deleting a questionnaire, in effect locking the questionnaire from changes.

How do I Clear an answer?

There are a variety of ways to “clear an answer”. A user can delete their text answer and type a single space to publish a blank answer. If a User either does not know the answer to a question or finds for some reason the question does not apply to the module, the User can delete the text in the answer box and select either the “I don’t know” or “It doesn’t apply” icons, respectively.

Clear Answer Options

Clear Answer Options

Can I Delete a Questionnaire?

If a user has the proper permissions to delete content, the User would navigate to the relevant question, open the authoring tool, and select the “Delete Question” button at the bottom of the tool window.

Authoring Tool, Bottom Options

Authoring Tool, Bottom Options

How to Answer Questions?

Questions are subdivided by question types. Answers may require short or long text answers, selection or choice answers, or even uploading files.

Possible Question Types

Possible Question Types

The content of a User’s answer should reflect the information collection standards that the User’s organization utilizes. Include as much relevant information as possible. Incomplete or sparse answers may cause an organization to fail a compliance process.

Portfolios

Can I Start a New Portfolio?

A User can start a Portfolio by navigating from the homepage to the “Portfolios” page by either clicking on “Portfolios” on the navigation bar at the top of the screen or by clicking on “Create a Portfolio” on the Projects page.

Create a Portfolio

Create a Portfolio

To start a new portfolio, simply add a Title and Description and click on the green “Next” button.

New Portfolio

New Portfolio

Creating a new Portfolio will bring to the Portfolio’s project page.

Portfolio Project Page

Portfolio Project Page

How to Find my Portfolios?

A User can find all active portfolios by clicking on the “Portfolios” button on the toolbar at the top of the screen.

Find Portfolios

Find Portfolios

How do I Assign a User to become an Owner of a Portfolio?

Grant access to a portfolio to another User by clicking on the green “Grant access to member” button on a Portfolio’s Project page. See Portfolio Project Page above .Once in the Portfolio menu, at the bottom of the screen all Users with Access are made visible. Click on the red and green buttons to remove or make owner of a user.

Users with Access

Users with Access

How can I Edit my Portfolio Name?

[NOT YET IMPLEMENTED]

How can I Delete my Portfolio?

[NOT YET IMPLEMENTED]

How do I Grant/Remove access for another User to a Portfolio?

[NOT YET IMPLEMENTED]

Project

How to Find my Project?

A User can find projects by clicking on the “Projects” link on the tool bar at the top of the screen.

Find Project

Find Project

Can I Start a new Project?

Once in the Projects page, a User can start a project by clicking on the green “Start a Project” button.

Start a Project

Start a Project

How do I Leave a Project?

A User can leave a project whenever they desire by clicking on the “Projects” link on the toolbar or anywhere that would navigate the user elsewhere. The project’s progress will be saved automatically.

How do I Delete a Project?

A User can delete a Project by navigating to the Project clicking on the “Settings” option on the toolbar at the right side of the screen. The Project Settings window will appear. At the bottom of the Project Settings window is a “Delete Project” button. This button will delete the selected Project.

Delete a Project

Can I Rename Projects’ Names?

A User can rename a Project by navigating to the Project clicking on the “Settings” option on the toolbar at the right side of the screen. The Project Settings window will appear. At the top of the Project Settings window is an “Edit” button to the right of the Project’s name. This button will allow the user to rename the Project.

Email/Notifications

Email functionality

Before Users can take advantage of email functionality, the system admin will need to set up and configure the email system to GovReady software. Users will receive emails when they are invited to a project or portfolio and when they are tagged in a discussion thread.

Application Settings

Can I Update my Profile?

Users can update their profile by clicking on the Username on the top right of the screen and clicking on Account Settings.

Account Settings

Account Settings

Once on the account settings page, Users can navigate through a module where the User’s account name, role, title, picture, and favored chat application can be edited/changed.

Account Setting Module

Account Setting Module

Using the API

Using the API: e.g., API Keys

Users can see the system’s API and API keys associated with their profile by clicking on the Username on the top right of the screen and clicking on “Your API Keys”.

Your API Keys

Your API Keys